Other Purchasing Q&A

Xtracta: What can I do if I encounter error “Document XXXXX is currently unavailable. Please try again later.”?
This notification was meant previously for documents that are still being processed by Xtracta and are not able to be reviewed in Workbench. Next step if t...
Wed, 11 Dec, 2024 at 2:59 PM
Xtracta: What is the difference between Cancelling and Deleting an Image Document?
Cancelling a document is like tagging a document that you would not use for now but can still be restored by using the “Reprocess” button while deleting is ...
Wed, 11 Dec, 2024 at 3:04 PM
Xtracta: What can I do if the image appears blurry on Image Documents?
If you come across a blurry image, a blank display, or any irregularities, you may utilize the “Reprocess” button to check if the issue can be resolved. If ...
Wed, 11 Dec, 2024 at 3:06 PM
Xtracta: What do the different colours of fields within Xtractaots mean?
For example, the purple, green, blue, etc. (including the flashing boxes) The icons have different colors depending on what changed in the document. Green ...
Thu, 28 Aug, 2025 at 5:20 PM
Xtracta: How do I train Xtracta when my line description spans more than one line?
If the line description spans more than one line: Click into the field in Xtracta, then drag a box around all relevant text on the document. The whole sele...
Thu, 28 Aug, 2025 at 5:13 PM
Xtracta: How can a multiple line invoice be connected to a single-line Purchase Order?
If there is one PO, with multiple image scanned lines that relate: Xtracta will pick up the PO so the line will be visible, then multiple lines can be sele...
Thu, 28 Aug, 2025 at 5:14 PM
Xtracta: What do the coloured dots mean?
For suppliers with fewer than five completed documents, we keep track of how many documents there have been, and this is shown as a coloured dot. This coun...
Thu, 28 Aug, 2025 at 5:23 PM
Xtracta: I'm unable to process a document, seeing prompt "Please rectify the errors"
This notification indicates that a validation rule has been triggered, which is typically shown by a red outline on the text box. However, if the column is ...
Thu, 28 Aug, 2025 at 6:11 PM
Xtracta: How to hide/unhide line-item columns
Users will have the ability to adjust the visibility of columns for their line items to better match their supplier's invoices and business requirements...
Thu, 28 Aug, 2025 at 6:06 PM
Xtracta: Image Preview is not showing on AP Voucher
There are two ways this issue can appear in Workbench. 1. "No Picture Found" Error: This error indicates that there was a problem retrieving t...
Mon, 1 Sep, 2025 at 3:51 PM